Floor availability boards
One larger screen at the lift lobby showing every room on the floor and what is free right now, which saves walking the corridor.
Solutions
Meeting Room Displays and Booking Panels
Room booking panels do not solve a technology problem, they solve an argument. Two people believe they have the same room, and there is no authoritative answer at the door. A panel that reads your calendar directly is that answer.
Guide
The panel has to be the truth, not a copy of it
The only version of this that works reads your calendar system live. A panel driven from a separate booking database will drift out of step within a week, and then nobody trusts either of them, and you are back to the argument with an extra screen on the wall.
Once the panel is authoritative, useful things follow. Someone standing outside can see the room is free for twenty minutes and take it. A room booked and not used can be released automatically. And you get a genuine picture of which rooms are actually used, which is usually the most valuable output of the whole exercise.
What the panels do
- Show at a glance, from down the corridor, whether a room is free or in use
- Name the current and next meeting, with the option to hide the subject where that is sensitive
- Let someone book the room on the spot for the time it is free
- Release a booking automatically when nobody checks in, so ghost bookings stop blocking rooms
- Report on real usage, so you can see which rooms are fought over and which are never touched
- Carry an evacuation message like every other screen in the building when an override is sent
Beyond the door panel
Questions people actually ask
Which calendar systems do these work with?
Microsoft 365 and Google Workspace are the two we deploy most often, and both are well supported. The integration is a configuration exercise with your IT team, including the service account and the permissions it gets, and we would rather agree that scope before ordering panels than discover a policy obstacle afterwards.
Can we hide what the meeting is about?
Yes, and in a lot of organisations you should. The panel can show the organiser and the time without the subject, or show nothing but "in use", depending on the room and the floor. It is a per-room setting, so a board room can be discreet while a project room shows the detail.
Do the panels need cabling to every room door?
They need power and network at the door, and the usual answer is a single cable carrying both. That cabling is often the largest part of the cost in an existing building, which is why we survey it before quoting rather than pricing the panels and discovering the walls afterwards.
Next
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Start a project
Tell us about the space. We will tell you what belongs in it.
A first conversation costs you nothing and usually takes twenty minutes. Bring a photo of the wall and a rough idea of what you want it to do.
- A written specification you can price against anyone
- The platform we would run, named before you sign
- Hardware and content costed separately, so you can see both
- No obligation, and no pressure to buy screens you do not need